There are several reasons why you might want to utilize an Outlook Data File (PST File).
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You want to move Outlook items from one email account to another.
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You want to move Outlook items from one PC to another.
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You want to move Outlook items from a PC to a Mac or vice versa.
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You want to move Outlook items between local folders and an Exchange email server.
This article provides links to Microsoft's instructions for creating and exporting items to a PST file, opening a PST file, and importing items from a PST file into your mailbox using Microsoft Outlook.
While you can access a PST file from "New Outlook", you cannot create one at this time. Please utilize "Classic Outlook" for those tasks.
As always, please reach out to our OIT Helpdesk if you have any questions about these instructions or would like assistance with completing the tasks discussed.
1. Creating and Exporting Items to a PST File:
https://support.microsoft.com/en-us/office/export-emails-contacts-and-calendar-items-to-outlook-using-a-pst-file-14252b52-3075-4e9b-be4e-ff9ef1068f91
2. Opening and Closing a PST file:
https://support.microsoft.com/en-us/office/open-and-close-outlook-data-files-pst-381b776d-7511-45a0-953a-0935c79d24f2
3. Importing Items from a PST File:
https://support.microsoft.com/en-us/office/import-and-export-outlook-email-contacts-and-calendar-92577192-3881-4502-b79d-c3bbada6c8ef